iBow Solutions Pvt. Ltd.

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College Management Software

Our College Management Software covers each and every entity of Institute like students, faculties and management very efficiently for their day to day operation. It manages multiple departments from a single computer, is cost effective, available anywhere, anytime and customizable.

The Administrative Staff has following benefits:
1. Online access login system
2. 24X7 communication between teachers, parents and students
3. Brand Image of Institute as a high tech institute.
4. Best possible resource optimization
5. Centrally stored information with zero redundancy
6. Everything will be taken care through this application.
7. Auto-generated features like for timetables
8. Cost-effective one point solution for total Institute management

The Parents have the Following Advantages:
1. Information about Institute events and holidays
2. Updates on child's attendance, progress report and fee payment.
3. Regular and prompt availability of Institute updates through messaging system
4. Active participation in activities & planning
5. Online login access system separately for parents as well.

The Modules of the Software are:
Enquiry Management :- This module will help you to make the enquiry system more efficient in terms of follow up & enhance utilization of time of management as it works on self automated system. Since admission depends up on the no. of enquiry & how it is being handled & followed up on time.

1. Online enquiry form.
2. Course wise enquiry system.
3. Different approach for different course enquiry.
4. Centralized enquiry details of tables enquiry, telephonic enquiry & online enquiry. Report generation of enquiry as per day, week and month.
5. Automated per day follow up list generation.
6. Automated email/sms follow up system.

Students Management : - The student module enables you to store all personal, academic, professional and history data regarding a student.

1. Maintain record of all valuable information about every student
2. Student’s record can be edited as per requirement.
3. Information about alumni students would be given in this module.
4. Change of course & batch can be done easily.
5. Students record can be filtered according to course & batch wise
6. Student’s photograph & document can be uploaded during admission.

Fees Management :- The fee module enables you to maintain registers of fee receipts and outstanding amounts on a student/class basis. The fee module has a configurable structure for different fee head, and its calculations thereof. This module also provisions for fee waivers and optional fees.

1. Computerized Billing
2. Various modes of payment by internet banking, credit or debit cards.
3. Different type of fee, fine and other charges can be customized as per student and class.
4. You can verify fee structure of different classes.
5. Amount dues and amount received can be viewed as per month and year with all/specific, class/section or individual student.
6. Easy Counter payment process.
7. Fee dues alert.
8. Online fee payment
9. Printing facility is not mandatory, payment and receipt can be generated on one go.
10. Report on the basis of fee recovered.

Expense Management :- This is one of the very important modules for the management of whole expense of an organization. Institute can manage whole expense and get the number of reports on daily, weekly and monthly bases.

1. Budget Planning for the session.
2. Manage expense head wise.
3. Get expense report head wise.
4. Get the number of reports day, week, month and year wise.

Examination Management :- The examination is the excellent module which covers planning execution, maintenance and monitoring progress. All examination’s results like class test, quiz, internal/ external exams etc. will be online.

1. Online result of every exam.
2. Online planning execution, maintenance and monitoring progress
3. Can be effectively used to create examination schedules.
4. Take printout of every exam/test report instantly.
5. Students and teachers have profile-based access to the schedule
6. Send result of every exam/test to parents mobile automatic
7. Get details of every exam/test, student wise/batch wise.

SMS Module :- This Module in very much useful to deliver the important information to students, parents, staff, etc.. And this module can be attached with some other module like attendance, examination, fee, staff, etc.

• Institute management would have a right to send SMS according to their requirement.
• Management can send SMS to one student to whole class, to a group.
• Send reports automatic of every test and exam conducted in the whole session.

User Management :- This module is used by the administrator to prevent unauthorized access to the system. Any user logging into the system can access only those functions for which he/she has been granted rights for.

• Transparency in Institute management
• Secure in case of unauthorized access
• Can reserve the rights to access
• Authorized person or principal can check detail of any module on his/her system. Prevents unauthorized access to the system
• Any user logging into the system can access only those functions for which he/she has been granted rights for.

Manage Attendance :- This module is very much helpful to manage attendance of students of all courses & batches. Absentee remarks can be managed very easily.

• Manage attendance course & batch wise.
• Summary of attendance can be viewed at one place.
• Attendance report can be filtered course & batch wise.
• Total absentee reports with remarks can be viewed.

Staff :- This module is very much helpful to manage all staffs personal information & information can be updated time to time as per requirement.

• Keep all staffs records at one place
• Very easy to maintain & update staff records.

Library :- All books details can be stored at one place with management of issuing & receiving books.

• Manage all books details at one place with no. of books, volume, author, etc
• Issuing & receiving books can be managed.
• Search books.

Issue of Materials Tracking :- Institution can manage all the issued materials like i-card, books, certificate or any other study materials to the students.

• This feature makes the process of distributing different things among the students very easy by keeping tracker of issued materials.
• Issuing & receiving dates with no. can be tracked easily.
• Search issued materials & certificates.
• Print Certificate automatically as per student as per template can be available on extra cost.

Configure Course/Subject :- Course/Subject modules helps to feed the details like course code, name and duration.

• It can specify the course like course name, duration for that course.
• Records about Session start date and end date, for which the course is defined. Information of course fees other fee and course.
• It can also define course set like no. of sets for each course, seat category Stream etc (Science, commerce etc).
• Mail & SMS on enquiry can be formatted time to time course wise.
• Automated follow up Mail & SMS for enquiry can be formatted according to required frequency of time & course wise